Procedural fairness letters

Overview

Procedural fairness letters

A procedural fairness letter gives an applicant an opportunity to answer a concern that may lead to refusal or an adverse finding. The response should address the precise allegation, not repeat the original application.

Read each allegation literally

Identify the document, statement, relationship, job, medical result or admissibility issue in question and the legal consequence IRCC may be considering. Note every deadline and submission instruction.

A vague letter may require a prompt request for clarification or disclosure.

Preserve and test the record

Compare the concern with the exact forms and evidence filed. Obtain source records from employers, schools, banks or authorities without coaching them to match a preferred story.

Correct innocent mistakes expressly and explain how they occurred.

Answer with evidence and law

Organize the response allegation by allegation, attach translated and authenticated records where necessary and explain why the legal test is or is not met. Unsupported denials rarely resolve credibility concerns.

If more time is genuinely needed, request it before expiry with proof of efforts.

Prepare for the possible decision

A complete response can lead to continued processing, another request or refusal. Save proof of submission and the final package.

Misrepresentation, medical inadmissibility and security concerns can affect future applications beyond this file.